By-Laws of the Tacoma Washington Bicycle Club
The name of the Organization shall be “The Tacoma Washington Bicycle Club.” Hereinafter referred to as “Club.”
OBJECTIVES The objectives of the Club shall be to:
- Promote bicycling for recreation and transportation;
- Organize social and bicycle activities;
- Associate and cooperate with other clubs and associations to promote bicycling and foster fellowship;
- Educate members and the public regarding bicycle safety.
MEMBERSHIP AND DUES
- Membership: Club membership is open to all bicycle riders and supporters of bicycling.
- Memberships shall be effective the first day of the month following receipt of dues and shall run for one (1) year.
- Memberships not renewed prior to the date of expiration shall be deleted from the Club roster.
- Individual membership dues shall be fifteen dollars ($15.00) per year.
- Family membership dues shall be twenty dollars ($20) per year. Family membership is defined as two (2) or more persons who are either related or living at the same residence.
- First time members shall pay a five dollar ($5.00) initiation fee with the membership dues. Existing members whose membership in the Club lapses for sixty (60) days shall be required to pay the initiation fee along with their “first month” dues in order to reestablish their standing as members in the club
- Selection of Board Members: Eight (8) board members shall be elected from the Club membership at the annual meeting each year by a simple majority of members present and shall serve until successors are duly elected.
- Board Member Powers: The business and affairs of the Club shall be managed by the Board Members.
- Board Members primary Duties: The elected Club board members and their duties shall be:
- President: The President shall preside at all Club meetings and Board members’ meeting and shall appoint, with the approval of the board, all committee chairpersons.
- Vice President: The Vice-President shall, in the President’s absences, assume the President’s office and preside therein. The Vice-President shall be responsible for organizing the general member meetings.
- Secretary: The Secretary shall keep the minutes of all Board Members’ meetings and general membership meetings when necessary and shall prepare written documents, notices and correspondence for the Club.
- Treasurer: The Treasurer shall maintain the Club financial records, prepare reports of receipts and expenditures, prepare information to support the budgeting process and collect Club dues and fees. The Treasurer shall be responsible for paying Club invoices.
- Touring Captain: The Touring Captain, as the rider representative, shall be responsible for the organization and execution of all touring activities, except special events.
- Newsletter Editor: The Newsletter Editor shall be responsible for the publication of the Club Newsletter.
- Director of Community and Government Relations: The Director of Community and Government Relations shall be responsible for Club relations with the surrounding communities and governmental entities, and for safety and education.
- Director of Special Events: The Director of Special Events shall be responsible for the organization, monitoring and general director of event rides.
- Past President: The Past President shall be the most recent past president of the Club, and shall be responsible for maintaining a general constancy and continuity of the Club. The Past President shall bring to this position the knowledge and experience gained by serving the previous year as President of the Club. This is a non-elective position that expires after one year’s time.
- Elections of the Board Members shall be held at the Annual Meeting in June.
- Nominations shall be made from the floor.
- A simple majority vote of those members present and voting hall be necessary to elect the Board Members. Board members take office immediately following the elections.
- The Board shall fill any office that becomes vacant with a replacement to be confirmed at the next general meeting.
- In the event of a vacancy in the office of President, the Vice-President shall assume the office of President and the office of Vice President shall be filled by appointment.
- Compensation: Board Members shall receive no fee or compensation for services rendered, except for reimbursement of out-of-pocket expenses. Meals, refreshments and travel to board, membership or regularly scheduled club meetings are not expenses eligible for reimbursement. Reimbursement for direct expenses may be allowed.
- Board Meetings: Regularly scheduled board meetings are held each month.
- Special Board meetings may be held upon the call of the President, Secretary or any two(2) or more of the Board Member
- Notice of the time and place shall be given to all Board Members at least three (3) days in advance of the special Board meeting.
- A simple majority of the Board Members shall be required to conduct business.
- All Board Members shall have one vote each, with the exception of the current President who shall not have a vote. When there is a tie on an issue among the remaining Board Members who are present at a vote, the tie shall be broken by the current President casting the deciding vote.
- Annual Meeting: the Annual Meeting of the members of the Club, for the purpose of electing Board members and for other business as may arise, shall be held at a place to be designated by the Board Members on the third Tuesday of June of each year.
- Notification: Written notice of the Annual Meeting or special meetings for Club members, stating the place, date and hour of the meeting, shall be given in the Club Newsletter at least ten (10) days before the date of the meeting.
- General Membership Meetings: The General Membership Meetings of the Club shall be held on the third Tuesday of the month and are open to the public. Meetings shall begin at 7:00 p.m. unless otherwise announced.
- Special Meetings: Special Meetings shall be called by a simple majority of the Board Members.
- An individual Club membership shall carry one (1) vote.
- A family Club membership shall carry two (2) votes.
- Voting shall be limited to one (1) vote per member.
- Members must be present at the meetings in order to vote.
- No proxies shall be allowed.
- The affirmative vote of a simple majority of those members present and voting shall be necessary for the adoption of a motion, or for the determination of all questions and business that shall come before the meeting.
PROPERTY RIGHTS OF CLUB MEMBERS
- Stock: The Club shall have no capital stock
- Property rights: No member of the Club shall have any right, title or claim of interest, in or to any property or assets of the Club, except upon dissolution, according to the law of the State of Washington.
ADOPTED at a Regular Club meeting on the 21 day of May 2002.
REVENUE AND EXPENDITURES
- Revenue: All revenue shall be placed in a club bank account.
- Authorized expenditures:
- All expenditures shall be made to promote the Club’s objectives as stated in Article II.
- An annual budget will be developed by the newly elected Board Members and taken to the General Membership for approval at the November meeting.
- All revenue or expenditure items outside of the General Membership Approved Budget shall be approved by a two-thirds majority of all voting Board members.
- For the purposes of managing, budgeting, and reporting to the membership, the Fiscal Year of the Club shall be from January1 through December 31 of the same year Tax reporting for local, state, and/or federal purposes shall continue to be on a calendar year basis.
- Two independent persons shall be appointed by the Board Members to review the books of the Club, once a year.
AMENDMENTS TO THE BY-LAWS
- A written copy of a proposed amendment to the ByLaws shall be submitted to a presiding Board Member at any Club meeting.
- The proposed amendment shall be read for the first time at that meeting.
- Notice of the proposed amendment shall be given to the members in the new regular Club newsletter.
- Second reading: At the next regular or special Club meeting, the proposed amendment shall be read for a second time and shall be open for discussion.
- Voting: A vote upon the proposed amendment shall be held after the second reading. The amendment shall be adopted upon the affirmative vote of a simple majority of those members present and voting.
From the October 2005 Newsletter
November 2005 Newsletter, stated it was passed